Same-subcategory comparison

AsanavsSmartsheet

Compare buyer fit, pricing, capability depth, and purchase constraints within one buying category. A higher score is not a universal winner.

Comparison summary

How to choose

These conclusions apply to this subcategory and the buyer conditions shown here. They do not make one product universally better.

Asana

Consider when

Cross-functional teams coordinating projects, recurring workflows, and goals
Program and portfolio leaders needing workload and progress visibility

Check before choosing

Organizations that require an accounting or professional-services automation system
Small teams that require portfolios or capacity planning while remaining on the free plan

Full profile

Smartsheet

Consider when

Teams that prefer spreadsheet-style project planning with Gantt, board, timeline, forms, dashboards, and automation
Organizations coordinating programs and portfolios across multiple departments

Check before choosing

Teams that want every portfolio, resource, connector, and governance capability in an inexpensive entry plan
Buyers that need a minimal task manager with little workspace, sheet, permission, and automation configuration

Full profile

Dimension	Asana	Smartsheet
Pricing and trial	Personal $0 USD · per account · Asana Personal free plan · minimum 1 account · Up to two users Starter $10.99 USD · per user · per month · Starter annual-billing rate · discounted · billed annually · Annual billing selection $13.49 USD · per user · per month · Starter monthly-billing rate · billed monthly · Monthly billing selection Advanced $24.99 USD · per user · per month · Advanced annual-billing rate · discounted · billed annually · Annual billing selection $30.49 USD · per user · per month · Advanced monthly-billing rate · billed monthly · Monthly billing selection Enterprise Requires quote · per user · Enterprise sales quote · custom quote · Contact sales Enterprise+ Requires quote · per user · Enterprise+ sales quote · custom quote · Contact sales Personal is free for up to two users. Starter is USD 10.99 per user per month billed annually or USD 13.49 billed monthly. Advanced is USD 24.99 per user per month billed annually or USD 30.49 billed monthly. Enterprise and Enterprise+ require sales contact. Timesheets and Budgets and compliance capabilities can be separate add-ons. Full profile	Pro $9 USD · per member · per month · Pro US billed yearly · billed annually · minimum 1 member · New customers only; 1-10 members; public yearly-billing state $12 USD · per member · per month · Pro US billed monthly · billed monthly · minimum 1 member · New customers only; 1-10 members; public monthly-billing state Business $19 USD · per member · per month · Business US billed yearly · billed annually · minimum 3 member · Three or more members; public yearly-billing state $24 USD · per member · per month · Business US billed monthly · billed monthly · minimum 3 member · Three or more members; public monthly-billing state Enterprise Requires quote · per member · Enterprise custom quote · custom quote · minimum 10 member · Ten or more members; contact Smartsheet for pricing and terms Advanced Work Management Requires quote · Advanced Work Management custom quote · custom quote · Contact Smartsheet for a solution-specific quote Smartsheet currently lists Pro at USD 9 per member per month billed yearly or USD 12 billed monthly, and Business at USD 19 billed yearly or USD 24 billed monthly. Enterprise requires at least 10 members and custom pricing. Advanced Work Management is also custom priced. Premium capabilities and services can be separately priced or included only in Advanced Work Management. Resource Management add-on: Resource Management is available as an add-on for Business, Enterprise, and Advanced Work Management purchasing paths and adds expanded capacity, skills, roles, time, expense, budget, and reporting workflows. Full profile
Best for	Cross-functional teams coordinating projects, recurring workflows, and goals Program and portfolio leaders needing workload and progress visibility Enterprises standardizing workflows and governing access across departments	Teams that prefer spreadsheet-style project planning with Gantt, board, timeline, forms, dashboards, and automation Organizations coordinating programs and portfolios across multiple departments Enterprises that need governed sharing, portfolio provisioning, resource planning, data connections, and administrative controls
Not for	Organizations that require an accounting or professional-services automation system Small teams that require portfolios or capacity planning while remaining on the free plan Buyers that require public Enterprise pricing before contacting sales	Teams that want every portfolio, resource, connector, and governance capability in an inexpensive entry plan Buyers that need a minimal task manager with little workspace, sheet, permission, and automation configuration Organizations unwilling to confirm quote-based plan, add-on, service, and implementation costs
Source check	99/100	98/100
Key features	Task, list, board, calendar, timeline, and Gantt planning Projects, portfolios, goals, dashboards, and status reporting Rules, forms, templates, workflow bundles, and integrations Project and portfolio workload plus enterprise capacity planning Native time tracking and optional timesheets, budgets, and cost reporting	Grid, table, board, calendar, Gantt, and timeline project views Dependencies, predecessors, critical path, baselines, milestones, and project reporting Dashboards, reports, forms, formulas, Work Insights, and portfolio rollups Alerts, approvals, update requests, multi-action automation, Bridge, and external connectors Workload tracking plus optional Resource Management for skills, capacity, time, expense, and budget analysis
Cons	Portfolio, workload, critical path, and advanced reporting require Advanced or higher Capacity planning and several governance controls require Enterprise or Enterprise+ Timesheets, project budgets, rates, and billable-time controls are a separate add-on	The per-member price can understate the minimum purchase because Business requires three members and Enterprise requires ten Resource Management and multiple premium capabilities can require separate add-on pricing Enterprise and Advanced Work Management pricing, commitment, implementation, and service terms require a quote
Category buying score	78Joint highest score	78Joint highest score
Rank	#5	#6
Context	Project & Portfolio Management / Project Management Software	Project & Portfolio Management / Project Management Software
Planning and work execution	85Enables diverse planning perspectives including lists, boards, timelines, and calendars to manage recurring execution, though advanced workflow capabilities require upgrading.	86The product combines planning views, dependencies, reporting, forms, dashboards, and automation, which supports both project planning and day-to-day execution; the score is limited by plan minimums and the fact that some execution capabilities move to higher or custom packages.
Collaboration and adoption	80A permanent free Personal plan for up to two users plus scoped guests and read-only links lowers entry and external participation barriers, while broader team collaboration still requires paid seats on Starter or above.	81Familiar sheet-centric views plus guest and contributor sharing on Business and higher can lower participation barriers for mixed internal and external teams when permissions are governed.
Portfolio and program visibility	79Portfolios and goals on Advanced and higher provide multi-project and objective visibility for program leaders, while Personal and Starter do not include portfolios per plan positioning.	79Supports basic portfolio rollups, while enterprise-grade visibility and automated provisioning through Control Center require the Advanced Work Management tier.
Resource, capacity, and schedule management	71Offers native time tracking on Advanced, but full capacity planning requires Enterprise, and timesheets or budget tracking require a separate paid add-on.	71Provides basic workload views natively, but complete capacity scheduling, expense management, and budget analysis require the separate Resource Management add-on.
Automation and integrations	81Provides automated rules, workflow bundles, and integrations, though standardizing workflows across departments requires Enterprise-level administration.	81Alerts, approvals, update requests, multi-action automation, Bridge, APIs on Business-oriented plans, and external connectors support process automation, though connectors and several data apps are premium or Advanced Work Management items and Pro automation is capped.
Reporting, controls, and governance	76Offers robust basic dashboards, but advanced compliance, SIEM integration, and managed-workspace controls require upgrading to Enterprise or Enterprise+ tiers.	78Dashboards, reports, and portfolio rollups provide operational reporting, while SAML SSO, directory integration, safe sharing, and broader enterprise governance controls require Enterprise or packaged advanced plans.
Usability, support, and total cost	69Starter at USD 10.99 per user per month billed annually or USD 13.49 billed monthly and Advanced at USD 24.99 or USD 30.49 on the same billing choices, plus a free two-user Personal plan and free trials, make entry pricing visible, but quote-only Enterprise tiers and the Timesheets and Budgets add-on leave higher-end total cost incomplete without sales.	67Offers a starting price of USD 9 per member per month billed annually for Pro, but total cost is impacted by member minimums and separate pricing for key add-ons.
Full profile	Full profile	Full profile

Comparison summary

Most material score differences

These are the stored dimension rationales returned with each score. They explain the buyer conditions behind the gap without speculating about hidden model reasoning.

Reporting, controls, and governance

2 pts

Asana · 76/100: Offers robust basic dashboards, but advanced compliance, SIEM integration, and managed-workspace controls require upgrading to Enterprise or Enterprise+ tiers.
Smartsheet · 78/100: Dashboards, reports, and portfolio rollups provide operational reporting, while SAML SSO, directory integration, safe sharing, and broader enterprise governance controls require Enterprise or packaged advanced plans.

Usability, support, and total cost

2 pts

Asana · 69/100: Starter at USD 10.99 per user per month billed annually or USD 13.49 billed monthly and Advanced at USD 24.99 or USD 30.49 on the same billing choices, plus a free two-user Personal plan and free trials, make entry pricing visible, but quote-only Enterprise tiers and the Timesheets and Budgets add-on leave higher-end total cost incomplete without sales.
Smartsheet · 67/100: Offers a starting price of USD 9 per member per month billed annually for Pro, but total cost is impacted by member minimums and separate pricing for key add-ons.

Planning and work execution

1 pts

Asana · 85/100: Enables diverse planning perspectives including lists, boards, timelines, and calendars to manage recurring execution, though advanced workflow capabilities require upgrading.
Smartsheet · 86/100: The product combines planning views, dependencies, reporting, forms, dashboards, and automation, which supports both project planning and day-to-day execution; the score is limited by plan minimums and the fact that some execution capabilities move to higher or custom packages.

Research basis

This page uses stored product facts, official evidence, and category scoring rationales. It is not an account-based hands-on test, and third-party user ratings are not folded into the category buying score.

Asana: Fact confidence: 99% · Fact checked: 2026-08-10
Smartsheet: Fact confidence: 98% · Fact checked: 2026-08-10